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How to Write an Application Letter to Principal for Transfer Certificate (TC)

Writing an Application Letter to Principal for Transfer Certificate, abbreviated as TC is simple if we pay attention to a few details. In this article, I have discussed a few important points for writing such application letter. Moreover, I have provided three sample application letter for your convenience.

A transfer certificate or TC is an official document that certifies that you were a student of your previous school or college. This is usually issued when you pass out from an institution. However, in some circumstances, you may require to leave your school even during an ongoing academic session. And you should not be afraid of writing an application letter to your Principal for TC.

There are some apparent formalities you can follow to expedite the process of getting your TC. This includes the payment of all financial dues and returning the books borrowed from the library. In this article, we will help you frame your Application Letter to Principal for TC.

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What is A Transfer Certificate?

A Transfer certificate is an official document issued by the administration of an institution to a student when he/she wants to leave the institution. It is also known as School Leaving Certificate or College Leaving Certificate.

A typical transfer certificate contains a student’s personal details including his/her date of birth, nationality, and religion, details of the course studied, days present and reason for leaving school or college.

Below, I am showing a typical transfer certificate format.

Transfet certificate TC format

Tips for Writing a Perfect Application Letter for Transfer Certificate (TC)

Please remember these points while drafting your Application Letter to Principal for TC

Address Your Principal: While asking for a Transfer certificate, always address the head of your institution. He/she could be the Head Master/Mistress or Principal of your school. Address him/her with Respected Sir/Madam, whichever applicable. Showing respect is a sign of a good gesture.

Identify Yourself: Clearly mention your Name, Class, Section, and Roll number. It will help the administration to identify you correctly. Any mistake could hamper the process.

Mention The Reason: Mention the reason for asking a transfer certificate. In some circumstances, it may not be required. However, if you are requesting a transfer certificate mid of a session, it is necessary. Your family may be relocating, or it could be any other reason. Mention it honestly.

Furnish Essential Documents: Your institution may ask you to furnish documents, supporting your request. In that case, you may have to provide those documents. Moreover, you may have to return your identity card while applying for the TC.

Clear Dues: This is very important, and I request you to complete this process before applying for TC. Clear all financial dues and return books borrowed from the library. Transfer Certificate is issued only after you clear these dues.

Please remember that your institution must provide a transfer certificate according to the norms set by the institution. So, you should be very clear before making the decision.

Advice to Alumnus: If you are an alumnus and could not collect your transfer certificate, you should collect it at some point of time. In that case, mention your session details and produce your mark sheet. Your institution must have maintained details of you, and the process is not complicated.

Letter 1: Application for School Leaving Certificate Due to Family Relocation

To,
The Principal,
Wood Stock School,
Ajmer
Date: 16-08-2019

Subject: Application for issuing transfer certificate

Respected Sir/ Madam

My name is Sumit Awasthi, and I am a student of Class 8, Section B, Roll No. 16 in this school. I want to inform you that my father, a central government employee, has been transferred to Shillong recently. Therefore, we have to leave Ajmer by the 21st of this month. So, I shall not be able to continue my studies at your school. Further, I already have cleared my library dues, and all essential documents are hereby attached with this letter.

Therefore, I shall be grateful to you if you kindly issue me a transfer certificate by tomorrow.

Yours faithfully,

Sumit Awasthi
Class: VIII-B, Roll No. 16

Download This Letter

Letter 2: Application for Transfer Certificate After Class 12

To,
The Principal,
Radiant Public School,
Kolkata
Date: 16-08-2019

Subject: Application for transfer certificate after 12th

Respected Sir/ Madam

With due respect, I request you to make necessary arrangements for granting me a transfer certificate. I have passed my intermediate courses this year and want to apply for higher studies. A photocopy of my intermediate mark sheet and no due certificate are hereby attached with this letter.

I shall be highly obliged to you.

Yours faithfully,
Deepak Ghosal
Class: XII-A, Roll No. 16

Download This Letter

Letter 3: Application Letter to Principal for TC After Class 10

To,
The Principal,
Garden of God International School,
Lucknow
Date: 16-08-2019

Respected Sir/Madam,

With due respect, I would like to state that I have completed my 10th standard from your esteemed school this year. However, my parents have decided to admit me at Delhi Public School, Lucknow to pursue my intermediate studies. Therefore, I request you to kindly issue me a school transfer certificate.

Dues have already been cleared, and photocopies of all essential documents have been attached with this letter.

I shall be grateful to you.

Yours obediently,
Sumitra Kumari
Class: X-B, Roll No. 11

Download This Letter

Letter 4: Application for Transfer Certificate From College After Graduation

To,
The Principal,
Maharshi Vishwamitra College, Gurgaon

Date: 16-02-2020

Subject: Application for issuing transfer certificate from college

Respected Sir

With due respect, I, Mr. Saikat Som would like to inform you that I have passed from your esteemed college this year and want to pursue my higher studies at Congo University.

Therefore, I would like to request you to kindly issue my transfer certificate as early as possible. Further, I already have cleared my library dues, and all essential documents are hereby attached with this letter.

Yours faithfully,
Saikat Som
College Roll No. 12345
University Roll No. 56789
Batch B. Sc in Physics
Session 2017-2020

Download This Letter

Letter 5: Application for TC by Parents

To,
The Principal,
DAVE Public School, Gurgaon

Date: 16-02-2020

Subject: Application for issuing transfer certificate from school

Respected Sir

With due respect, I, Mr. Saikat Som, father of Sulagna Som would like to inform you that we are relocating from Gurgaon to Bikaner due to my job change.

Therefore, I would like to request you to kindly issue a transfer certificate to my daughter as early as possible.

Sincerely,
Saikat Som
Father of Sulagna Som
Class III, Section B

Download This Letter

Hope you have liked our article How to Write An Application Letter to Principal for TC.

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